Wedding Rental Supplier, Ontario| Affair Tent & Event Rentals
Searching for Wedding Planning tips in Toronto, or elsewhere in Ontario? Look no further. Welcome to our Event Planning Handbook!
Wedding Planning Made Easy
This Wedding Planning tip sheet is intended to provide some helpful tips and how-to info for anyone looking for help putting together a wedding of any size, indoor or outdoor.
If you would prefer to have live assistance, please contact us and one of our professional, courteous and highly experienced event consultants will assist you in putting all of the pieces together.
Tips To Get Started
So you are planning a Wedding and want to ensure the event is successful? Some of the key items to keep in mind are as follows:
- Get Inspired!
Pick up a few wedding magazines. Magazines can be found for free at wedding shows (January-February and September-October are hot months for shows in the GTA) and snap shots are also easily taken of magazine pages of interest at your favourite book store. A detailed web search is also a great way to find inspirational looks to get a handle on the direction you want to take (Google Images and Pinterest in particular).
- Get Organized!
Start a folder/binder to collect all wedding planning related items. Keeping images/info on your phone or iPad is great, but looking at multiple pieces at once can be difficult without old school hard copies and sample swatches.
- Select Your Venue Type - Indoor vs. Outdoor?
The very first major decision that should be considered when planning a wedding is the choice of venue type. This choice will inform all other aspects of the planning process. Banquet halls are not for everyone, with more and more clients opting to rent a beautiful tent, with options unique to their own taste and budget.
Destination weddings seem like a quick, simple idea, but generally don’t end up saving the bride and groom any money, while hugely increasing the expense for close friends and family (particularly those with kids), who will be forced to shell out thousands of dollars on flights/hotel, etc. to attend the wedding.
- Develop Your Tentative Guest List
This important step will have the biggest impact on your total budget. Coming up with a “budget” for your wedding before figuring out how many people you want to invite is a pointless exercise.
- Shop for Your Venue or Tent Rental Supplier
Venues are varied, as are tent styles. Find a venue and/or tent company that matches with your personal tastes and price out your preferred interior finishes (i.e. chair rental, colour scheme, dishware, glassware, décor elements, etc.)
Not sure where to start? Contact us and we’ll be happy to assist.
- Choose Your Menu/Shop for a Caterer
Selecting the right type of food is essential to a great wedding. It’s the most remembered part of any wedding, more than the dress, décor, etc.
Good food = good memories for all in attendance. As the old Irish proverb goes, “Laughter is brightest where food is best.”
Not sure where to start? Contact us and we’ll be happy to provide recommendations for caterers in your area.
- Shop for your Dress / Tuxedo / Bridal Party Attire
This is the step the majority of brides agonize over, despite many having thought about their preferred choice for years! It is also the step where price tags are often suddenly hard to find. Be cautious, do your research and choose the look that makes you happy. Confidence is beautiful!
- Shop for your Entertainment
Band or D.J? String quartet or harpist? Choose what best fits your theme and tastes. Remember to ask for a demo tape or video clip of them in action at a wedding!
- Shop for your Photographer/Videographer
Capturing the event for the history books is an important part of your wedding day. Make sure you go through the portfolio of anyone you are considering. Calibre of talent varies widely in this area. A good camera does not necessarily make a good photographer!
- Shop for your Florist
Focus on large, memorable floral groupings vs. small bits here and there. Think of all the weddings you’ve been to and try to remember the flowers…can’t do it? Not surprising. Eco-tip: Remember that you’ll keep the bouquet and the rest will likely end up in a land-fill.
- Shop for your Cake
Taste test, taste test, taste test! Try them all (free samples are always available at wedding shows) and go with a cake that tastes as good as it looks.
- Determine Your Budget!
Now that you have shopped around to see how much the elements of your dream wedding actually cost, total it all up and determine what the overall budget looks like it will need to be, based on your tentative guest count.
You may find you can spend less than you imagined, or that you will have to spend more than you have. If the latter, reducing guest count is the simplest option. Adjusting your personal tastes and choosing less expensive decorative elements is also an option, but will require that you go through the shopping process again to refine the quotes you’ve already collected.
*Important Budget Tip – Dispelling a Common Myth*
Once you’ve determined your wedding budget, keep it to yourself when getting initial quotes!
Industry professionals and suppliers should begin by finding out what your needs, interests and tastes are. They should then discuss/present their menu of options and generate a detailed quote showing you what the costs are for the items/options/services you are interested in. This is not a time intensive process. It should be efficient, painless and informative.
You should be able to take home their quote to mull over the costs and determine whether it fits into your overall budget. Don’t get pressured, shamed or bullied into revealing your budget prematurely, as this routinely results in spending more than you need to.
If you ask a supplier how much something costs and their first response is “What’s your budget?” (put another way “How much do you have?”), followed by a reluctance/refusal to assist you further until a figure has been disclosed, we strongly urge you to walk away. The level of customer service and attention required to prep a quote should not differ based on how much someone has to spend.
Beware wedding suppliers that do not have published prices for their products/services! The cost of standard items should not vary from client to client - period.
Final Wedding Planning Tips
- Stay Positive and Enjoy the Planning!
All too often couples put too much pressure on themselves to have the “perfect day”. Take a deep breath and try to remember that you are planning only the first day of many, many to come in your new life married to the person you love. As the saying goes, “Being happy doesn't mean that everything is perfect. It means that you've decided to look beyond the imperfections.” Setting realistic expectations is key to enjoying your big day.
- Stay Out of Debt!
Putting yourself into massive debt in an effort to impress or out-do your friends is not what getting married is all about and can put a huge amount of stress on new couples. Remember that fighting over finances is currently the leading cause of divorce! Keep your wedding costs reasonable, you have your whole life ahead of you.
Common Rental Items Found at Weddings:
- Frame Tents
- High Peaked Tension Tents
- Clear Top Tents
- Flooring Systems
- Dance Floors
- Ceiling Liners
- Pole Drapes
- Table Cloths
- Trailer Washrooms